Board Member Descriptions

  • Supervise and coordinate the activities of the organization.
  • Preside over all meetings and call all meetings to order.
  • Maintain communication with the Office of Student Involvement and/or Student Engagement (Downtown) and ensure that all paperwork is current.
  • Be one of three signers on financial documents.
  • Be responsible for creating a budget at the beginning of each fall and spring semester, in
    conjunction with the Treasurer.
  • Ensure that all officers are familiar with this Constitution, via a review to happen within one month of officer installation.
  • Ensure that all officers are performing their duties as defined in this Constitution.
  • Keep the advisor informed of activities and functions of the organization.
  • Be familiar with Robert’s Rules of Order to conduct meetings.
  • Be familiar with the Golden Rule regulations as they relate to student organizations and communicate them to the organization as needed.
  • Provide all documents and records pertaining to their responsibilities to the newly-elected President.
  • Assign special projects to officers.
  • Assist the President in their duties.
  • Assume the President’s responsibilities in their absence.
  • Coordinate all speaker meetings.
  • Keep accurate records of all meetings in the Secretary’s absence.
  • Assist in organizing retreats and training of the organization.
  • Perform an audit of all financial transactions of the organization once per semester.
  • Provide all documents and records pertaining to their responsibilities to the newly-elected
    Vice President.
  • Assist in special projects as assigned by the President.
  • Manage the Vice President of Event Planning, Secretary, and Vice
    President of Recruitment.

  • Keep an accurate account of all funds received and expended.

  • Present a budget report of deposits and expenditures to the membership at least once per month, and as requested by the President, Vice President, advisor, or Office of Student Involvement and/or Student Engagement (Downtown).

  • Be one of three signers on financial documents.

  • Be responsible for collecting dues and notifying members who are delinquent in their payments.

  • Be responsible for creating a budget at the beginning of each fall and spring semester, in conjunction with the President.

  • Provide financial records sufficient to allow the Vice President to perform audits.

  • Provide all documents and records pertaining to their responsibilities to the newly-elected Treasurer.

  • Assist in special projects as assigned by the President

  • Notify members of meetings via e-mail and/or telephone at least 48 hours in advance.

  • Keep accurate minutes and records of all meetings.

  • Take photographs at all speaker meetings. 

  • Maintain an accurate list of members and their contact information.

  • Prepare the organization’s Update Form to submit to OSI at the beginning of each semester, and when there are changes in organizational information over the course of the semester.

  • Take attendance at all meetings and maintain an attendance record.

  • Check eligibility for potential officers, prior to annual elections.

  • Keep a copy of the constitution and have it available for members.

  • Provide all documents and records pertaining to their responsibilities to the newly-elected Secretary.

  • Assist in special projects as assigned by the President.

  • Be responsible for planning all social events.
  • Be responsible for interviewing guest speakers.
  • Promote events to UCF students with the Vice President of Recruitment. 
  • Present planned out events to the President and Executive Vice President for approval.
  • Update the master calendar for every semester.

  • Run all KPLA social media accounts.

  • Create flyers for social media to be printed and handed out.

  • Run all posts and flyers by the President.

  • Make sure social media engagement is up and encourage members to have an active presence on the club’s social media.

  • Be responsible for attracting new members.

  • Promote the club through tabling.

  • Be educated about the club’s values and goals when approached.

  • Stay engaged via social media with potential new members.

General Requirements

-Must have a 3.0 or above GPA. 
-Must attend 80% of meetings and events.
-Must commit and attend all bi-weekly board meetings. 
-Must commit to putting in 10+ hours of work per week (more or less depending on the week). 
-Must be able to hold position until May and not graduate until Spring.
-Must be available via text, email, and/or phone call for check in’s.
-Must be educated on the club’s goals and purpose when asked (we will give you a lesson on that if chosen for the position).
-Must be extremely organized.
-Must be prepared to present at board meetings and discuss the tasks accomplished in the prior weeks before the meeting.
-Understand that if these requirements are broken you may be removed from the position and replaced.
-Must be available for a follow up interview if potentially being considered for a position.